10/27/2023 Meeting Minutes

Scioto County

Emergency Planning Committee

MEETING NOTICE

Friday, October 27, 2023

12:30 PM

Conference Room

Scioto County Department of Job & Family Services

710 Court Street – Portsmouth, Ohio

AGENDA

I.             Approval of July 28, 2023, Meeting Minutes

II.       Financial Report

III.     Items of Business

a.   SFY23 LEPC Grant Payment

b.   LEPC Hazmat Plan Submitted

c.   2024 LEPC Exercise

d.   2024 LEPC Meeting Dates

IV. Updates

V.  Adjournment

*Next meeting will be January 25, 2024, at 12:30 PM.

SCIOTO COUNTY EMERGENCY PLANNING COMMITTEE

MEETING MINUTES

LEPC Meeting – October 27, 2023

The meeting was called to order at 12:30 PM in the conference room of Scioto County Job & Family Services. A quorum was established.

Present:

Barb Setser

Chip Maillet

David Hall

James Neal

Jim Delabar

Holly Johnson (Virtually)

George Moore

Tammy Moore-Morton

Larry Mullins

James Parsley

Bill Lynn

Dale Egbert

Dan Simco

Chris Kemper

Debby Brewer

Brody Davis

Dylan Felty

Linda Curtis

Julian Sommers     

Absent:

Amber Dean, Blaine Duduit, Capt. David Dunlap, Major Harold Bell, Sheriff David Thoroughman, Deputy Chief Jason Hedrick, Justin Clark, Cathy Mullins, Paul Sheets, Tyler Fields, Jake Schuldt, Bob Long, Aaron Montgomery, Sandy Mers, Julian Somers, Chris Niziol, Jane Jarrells, Joe VanDeusen, Paul A.J. Foit, Dr. Darren Adams, Dr. Brian Barhorst, Dr. Jason Cheatham, Doug Buckle, Todd Childers, Carl Compton, Chris Davis, Zack Germann, Elmer Gregory, Scott Holstein, Darren LeBrun, Jannai Napier, Nathan Prosch, Shanna Shank, Steve Hamilton, Sue Shultz, Chris Smith, Sam Sutherland, Jack Tackett, Chad Wamsley, Lynn Wilber, Scott Williams, Woody Woodford, Brian Howell, Bill Raison, Kim Carver

Excused: Lorie Mount, Dan Evans, Bethany Wilson, Molly Dargavell, John Peters,  Dr. Michael Martin, Roy Grimmett

Guest: None present

The meeting began by Director Mullins introducing Bill Lynn as the new Deputy Director of the Scioto County EMA. Attendees went around the table providing introductions to all as some new members were present.

Approval of Minutes:

·       Motion: Approve minutes from July 28, 2023, meeting - made by Chip Maillet

·       Motion: Seconded by George Moore

·       Vote: Unanimous approval

·       Resolved: Minutes from 28 July meeting approved without modification.

Reports:

Financial Report

LEPC Financial Report for through the 3rd Quarter of 2023:

Contract Services:         Scioto EMA for Planning Services -  $10,500.00

                                       MARCS Radio Fees -           $     540.00

                                       Generator Systems -             $     921.14

                                                                           TOTAL  $11,961.14                         

Purchase Services:        Canon Solutions America -   $ 422.14

                                       Professional Fire -                 $     100.00

                                                                       TOTAL  $     522.14 

Security:                        Tri-State Security -               $     225.00

                                                                           TOTAL  $     225.00

Equipment:                   Traffic Safety Store -            $     465.21

                                                                           TOTAL  $     465.21             

Food:                             Nancy’s Country Kitchen -   $  1,725.00

                                       Larry Mullins -                     $     121.97

                                                                           TOTAL  $  1,846.97

Fuel:                              SUNOCO -                           $     165.07

                                                                           TOTAL  $     165.07

YTD TOTAL:                                                                            $15,185.53

·       Financial Report given by Information & Emergency Response Coordinator Larry Mullins.

·       Motion: Approve financial report - made by Dan Simco.

·       Motion: Seconded by Debbie Brewer.

·       Vote: Unanimous approval

·       Resolved: Financial report was approved without modification.

Business:

SFY2023 LEPC Grant Payment: Scioto LEPC received its 2023 Grant Payment of $14,292.00 and paid it into the county treasurer’s office on August 29, 2023. The funds will be used to operate the LEPC and conduct exercises over the next year.

2023 LEPC Hazmat Plan Update Submission. The Scioto LEPC Chemical Emergency Response and Preparedness (Hazmat) Plan was submitted to Ohio EMA’s Brody Davis in August for his review before submission of the updated plan to the SERC by the October 17, 2023, deadline. On September 11, 2023, the updated plan was approved by the review team and submitted to the SERC. There are a number of recommendations made by the review team that will need to be worked on before next year’s submission (Please see attached LEPC Hazmat Plan review). Brody Davis commented briefly on the plan and stated that the plan was also approved by the state emergency response commission at their October meeting so the plan has been 100% approved for 2023.

2024 LEPC Exercise: The 2024 LEPC annual exercise will be a Tabletop exercise.

A Tabletop exercise is a "verbal” walk through or discussion of the response procedures. It is designed to evaluate plans and resolve questions of coordination and roles. It must demonstrate at least three and not more than five objectives as listed in the Ohio Hazardous Materials Exercise and Evaluation Manual. In order to get ready for next year’s exercise there was a need to appoint an exercise planning committee chairman. Jim Delabar agreed to be the exercise chairman for the 2024 exercise. He will be responsible for assembling his committee to work with him on the planning of the exercise. The deadline to complete the drill is June 2024; however, Scioto County always tries to hold their drill in April each year.

2024 LEPC Meeting Dates: In order to enable more people to participate in the LEPC meetings next year, the meetings have been moved from Fridays to Thursdays. The proposed quarterly meeting dates will be as follows:

                                                         Thursday, January 25, 2024

                                                         Thursday, April 25, 2024

                                                         Thursday, July 25, 2023

                                                         Thursday, October 24, 2024

The meetings will again be at 12:30 pm in the conference room of the Scioto County Department of Job and Family Services, 710 Court Street, Portsmouth. 

Agency Updates: The meeting concluded with various agencies updating the group on the latest activities at their agencies.

Adjournment:

·       Motion from Chip Maillet to adjourn the meeting

·       Motion seconded by Dan Simco

·       Vote: Unanimous approval

·       The meeting adjourned at approximately 1:09 p.m.